cc: Jonathan Overpeck <jto@u.arizona.edu>, yvind Paasche <Oyvind.Paasche@bjerknes.uib.no>
date: Tue, 20 Feb 2007 11:19:14 +0100
from: Eystein Jansen <eystein.jansen@geo.uib.no>
subject: AR4 Final Input Please check this mail 
to: drind@giss.nasa.gov, Bette Otto-Bliesner <ottobli@ucar.edu>, Fortunat Joos <joos@climate.unibe.ch>, Valrie Masson-Delmotte <Valerie.Masson@cea.fr>, Keith Briffa <k.briffa@uea.ac.uk>, Tim Osborn <t.osborn@uea.ac.uk>

   Hi friends:

   We're writing to get your FAST help with a very important part of our final IPCC chapter
   production - checking the copy-edited text. Please note the the deadline for this task is
   soon, and that we would like to coordinate all edits centrally in Bergen. Please read the
   email from Melinda at the TSU carefully, and send all proposed edits to Eystein and:
   [1]tordis.leroen@bjerknes.uib.no), where we will collate them and get in the final
   suggested edits to the TSU by the deadline.

   NOTE:  You may access your chapter files at the following ftp site.

   server: ftp.joss.ucar.edu

   account: wg1_gnrl

   password: EQ0KW0WG        (Please note that these are zeros - not letters.)

   directory: pub/AR4_CopyEditFinal/ChXX

   We're hoping that you will read the ENTIRE document AND associate FIGS/TABLES carefully for
   errors, but that you spend extra time making sure the sections (AND associated FIGS/TABLES)
   for which you are the lead are checked extra carefully. These assignments are:

   ES/6.1/6.2 - Eystein, Peck

   6.3 David, Peck

   6.4 Bette, Fortunat

   6.5 Valerie, Bette

   6.6 Keith, Tim and Fortunat

   Again, please address all the issues listed listed in the TSU email below. And, since we
   have to collate all the edits by March 9, please send your comments to Bergen
   ([2]eystein.jansen@geo.uib.no AND [3]tordis.leroen@bjerknes.uib.no) by (March 5).

   Please pay particular attention to the references - to make sure they are correct and
   updated, we expect some in press are now printed!

   Also, the figures and tables.

   We (Eystein and Peck) will make the tiny changes necessitated by the process in Paris.

   See the attached table for these.

   Paleo for the most part whizzed through the approval process faster than any other parts of
   the SPM.

   Thanks, Eystein and Peck

   Hi Peck,

   many thanks for Paris picture.

   See you are cited in major Norwegian newspaper today based on a story in the Uk paper The
   Guardian...

   Back to AR4 - how should we handle the proof thing? I can have someone here edit the
   corrections as they come in, but we need to decide who of the LAs we should involve if any.
   I think our idea was to use a few of them:  Keith, Bette, Valerie, Fortunat. Still want to
   do it this way?

   Cheers,

   Eystein

   Videresendt melding:

   Fra: Melinda Marquis <[4]marquis@ucar.edu>

   Dato: 17. februar 2007 03.30.45 GMT+01:00

   Til: Jonathan Overpeck <[5]jto@u.arizona.edu>,  Eystein Jansen
   <[6]eystein.jansen@geo.uib.no>

   Kopi: Susan Solomon <[7]ssolomon@al.noaa.gov>,  Martin Manning <[8]mmanning@al.noaa.gov>,
   IPCC-WG1 <[9]ipcc-wg1@al.noaa.gov>

   Emne: Copy-edited Ch. 6 files

   Dear CLAs,

   Thank you very much for your invaluable assistance during the recent SPM plenary meeting.
   As you will realise there are a few remaining steps that need to be completed before final
   completion of the WG1-AR4 but these should now be straightforward.  This is to ask for your
   help in the next of these steps which is to check the copy-edited version of your chapter.

   A professional copy-editor has reviewed all chapters of the AR4 and made some revisions.
   In most cases, her suggestions implement our style guide (see attached) for consistency in
   punctuation, spelling, grammar and language style across all chapters, points at which
   acronyms are spelled out, etc, etc.  In a few cases, she has suggested revised wording for
   the sake of clarity, improved grammar or such.  All these changes that might have some
   effect on the meaning of a sentence are shown in track-changes mode.

   We would be grateful if you would now go through these edited chapter files and either
   accept, reject, or modify the copy-editor's tracked revisions and return "cleaned up" files
   to the TSU.   During this step you should also:

   * make any remaining necessary and minor corrections to text or tables;

   * ensure that any corrections or updates provided to the TSU since the distribution of the
   final draft in October 2006, have been included;

   * update references that have been published recently by inserting volume and page numbers,
   etc;

   * add any adjustments to your chapter that arose from the SPM approval process in Paris.

   Please return a checked file to us with all tracked changes removed.

   Please also remember to check your figures and figure captions carefully including the axis
   labels, units used, etc. Annotated text should already have been edited to follow the
   styles used in the text where appropriate. In some cases we will be doing further
   improvements to the text fonts used in figures but this is your last chance to ensure that
   the wording is correct in all places. If you wish to make any small revisions to figures,
   please contact Kristen Averyt ([10]averyt@ucar.edu) as soon as possible.

   Please remember that no substantive changes, or new references, can be made to your chapter
   at this stage.

   The time line for delivering the camera-ready copy to the publisher is quite tight.  We ask
   that you please return your final text and figures files to the TSU by Friday, March 9.

   You may access your chapter files at the following ftp site.

   server: ftp.joss.ucar.edu

   account: wg1_gnrl

   password: EQ0KW0WG        (Please note that these are zeros - not letters.)

   directory: pub/AR4_CopyEditFinal/ChXX

   The file names currently contain "_TSU."  We ask that you change these characters to "_CLA"
   in the files you return to us. Finally please notify us at [11]ipcc-wg1@al.noaa.gov when
   you have uploaded the checked files.

   Best regards,

   Melinda Marquis

   --

   Dr Melinda Marquis, Deputy Director, IPCC WG I Support Unit

   NOAA/ESRL                         Phone: +1 303 497 4487

   325 Broadway, DSRC R/CSD08        Fax:   +1 303 497 5628

   Boulder, CO 80305, USA

   ?

   _______________________________

   Content-Type: application/octet-stream; x-mac-type=5738424E; x-unix-mode=0644;
   x-mac-creator=4D535744; name=Ch6_adjustments to chapters.doc Content-Disposition:
   attachment; filename="Ch6_adjustments to chapters.doc" Attachment Converted:
   "c:\eudora\attach\Ch6_adjustments to chapters.doc"

   _________________________________
   Eystein Jansen, prof., Director
   Bjerknes Centre for Climate Research
   Allgaten 55
   N5007 Bergen
   phone: +47-55583491, fax. +47-55584330
   [12]eystein.jansen@geo.uib.no
   www.bjerknes.uib.no

