date: Tue, 09 Nov 2004 15:04:58 -0700
from: Jerry Meehl <meehl@ucar.edu>
subject: IPCC analysis and workshop
to: ipcc_subprojects@jetta.llnl.gov, Jim Hurrell <jhurrell@cgd.ucar.edu>, Dave Gutzler <gutzler@unm.edu>, Lisa Goddard <goddard@iri.columbia.edu>, David Legler <legler@usclivar.org>, mlatif@ifm.uni-kiel.de, Ron Stouffer <Ronald.Stouffer@noaa.gov>, covey1@llnl.gov, meehl@ucar.edu, john.f.mitchell@metoffice.com, gates5@llnl.gov, avillwock@ifm.uni-kiel.de, B.McAvaney@bom.gov.au, Satyan_V@gateway.wmo.ch, bader2@llnl.gov, Sally Conlon <sconlon@hawaii.edu>, Susan Solomon <solomon@al.noaa.gov>, Scott Longmore <longmore@ucar.edu>, Dave Bader <bader2@llnl.gov>

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Dear analysts,

Attached is an msword version of the message below.

The WGCM Climate Simulation Panel and PCMDI (as noted yesterday) are 
pleased to announce the availability for analysis of the first of the 
global coupled climate model simulations performed for the IPCC Fourth 
Assessment Report.

As you know, fourteen modeling groups from around the world have been 
working very  hard to complete their simulations for analysis.  Due to 
various technical and logistical problems, there have been a number of 
delays in timely completion of these simulations. Since we realize you 
all are anxious to begin the analysis process on a tight time schedule, 
we apologize for these unavoidable delays.

At this point, we have four models in the PCMDI archive, and you can 
start the process of downloading the model data.  Please go to:
  http://www-pcmdi.llnl.gov/ipcc/about_ipcc.htm
for instructions on how to proceed.
As part of the process, you will be directed to:
http://esg.llnl.gov/portal.
This is an electronic registration step, separate from your registration 
of scientific interest with the WGCM Climate Simulation Panel.  This 
step does not grant you access.  Your registration still must be 
manually verified by PCMDI staff before your access is granted.  This 
step can take up to 1  2 days, so please be patient.  Also, to check 
the current status of the archive: 
http://www-pcmdi.llnl.gov/ipcc/ipcc_data_status.htm

Of course this is just the beginning of this process, and over the next 
few weeks and months, more and more models will be archived and made 
available.  We strongly encourage you to be flexible in your analysis 
procedures to be able to accommodate an ever-increasing number of models 
in your analysis.  Hopefully, your analysis software can be made to 
handle more models as they become available, and results you derive from 
the first of the models will be general and applicable to a larger 
number of models.  That is, as more models are included in your 
analysis, the details of your figures will change but your conclusions 
will not.

So that you wont have to check the web page on a daily basis, we will 
email you periodic updates to inform you of changes in the model 
archive, letting you know when new models have arrived in the archive as 
well as any other pertinent developments.  Recall that you are 
encouraged to present your analysis results at the Hawaii workshop in 
March, 2005.  Additionally, for your results to be included for 
assessment in the IPCC AR4, papers describing your results must be 
submitted to a peer-reviewed journal prior to the second IPCC lead 
author meeting in May, 2005.

Regarding the International Workshop on IPCC Model Analysis (where 
results from these analyses will be presented March 1-5 2005, hosted by 
the International Pacific Research Center at the University of Hawaii), 
a password-protected web page has been set up:
http://ipcc-wg1.ucar.edu/meeting/CMSAW/
Account: CMSAW
Password:  Honolulu200503

If you think you may attend the workshop, it is worth making hotel 
reservations sooner rather than later.  We have secured conference rates 
at two hotels as described on the web page, but this rate is on a first 
come first served basis so we encourage you to try and make reservations 
before the end of November to make sure you get the reduced conference 
rate.  After that, you may still be able to reserve the conference rate 
but the availability will decrease.
There is also a meeting registration web page that can be linked from 
the meeting page, or accessed directly with the same account and 
password as noted above:
http://ipcc-wg1.ucar.edu/cgi/bin/restricted/eForm.cgi?form=CMSAW&view=default
Deadline for meeting registration is January 15, 2005.


Once again, we thank you all for agreeing to participate in this 
exciting and worthwhile exercise for the IPCC AR4, and we look forward 
to seeing you in Hawaii in March, 2005!

Best regards,

Jerry Meehl for the WGCM Climate Simulation Panel
And the International Workshop on IPCC Model Analysis Organizing Committee



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