date: Fri Feb  4 11:16:56 2005
from: Phil Jones <p.jones@uea.ac.uk>
subject: About a form (W-9) that Batelle have sent me
to: "Baroni, Eva M" <eva.baroni@pnl.gov>

    Eva,
      I have just received a general mailing from PNNL (from Teresa Robertson,
    the Accounts Payable Supervisor) with forms to fill in.
    1. W-9 seems only to apply to US nationals. Can you confirm whether I need
    to fill this in or whether there is another form?  I have filled in form W-7 and
    8233 in the past.
    2. A firm about an Automated Clearing House (ACH). Can I continue to
    receive cheques as and when I make claims?  This works ! Most of
    the details I'll need for ACH will be difficult or impossible for me to find
    in the UK.
    Cheers
    Phil
   At 17:12 28/01/2005, you wrote:

     Dear Phil,
     I pulled my file for your contract, and it looks like you have billed
     some of the funds authorized.  Your last invoice was for work through
     April 30, 2004.  The outstanding balance is $19,195.40.  That icludes
     funding from the first two years of the agreement.  I'll be adding the
     third year's funds in February.
     To answer your questions, you can certainly wait until the next meeting
     to bill us.  As I said, the balance is $19,195.40 which means that you
     haven't quite billed out the full amount of the first year's funds; your
     agreement is scheduled for $17,500 per year.  The funding amount
     includes both labor and travel.  If the travel is less than expected,
     you can have those funds for your labor.
     I do ask that you bill us for your efforts since last April and for the
     coming meeting before too long.  I'd also prefer to get another invoice
     toward the end of the summer for any effort you charge throughout the
     summer months.  Our DOE client has been under a great deal of pressure
     to reduce the uncosted balances by the end of this fiscal year.  We can
     assist them in that effort by bringing our billings and payments up to
     date before the end of September.
     Thanks for checking into this.
     Best Regards,
     Eva
     -----Original Message-----
     From: Phil Jones [[1]mailto:p.jones@uea.ac.uk]
     Sent: Friday, January 28, 2005 8:40 AM
     To: Baroni, Eva M
     Subject: Concerns Tom Crowley grant through PNL re IDAG
       Dear Eva,
           Gabi Hegerl emailed me the other day to check something for our
     meeting
       in April. This got me thinking as she said you'd told her someone
     hadn't
     claimed
     anything in the last year. I wondered if this was me.
          So, I have a few questions for you.
       Q1  When should I next put in a claim? Can it wait till our next
     meeting
     in April?
       Q2  How much money have I yet to claim?
       Q3  Is there a split between travel and work hours? My memory is that
     it
     is altogether.
        My reason for asking is that I've recently moved a lot of things
     round in my
       office and I can't find the files that would tell me the answers. They
     are here
       somewhere and will turn up. I hoped you might have the info to hand
       more easily.
       Best Regards
       Phil
     Prof. Phil Jones
     Climatic Research Unit        Telephone +44 (0) 1603 592090
     School of Environmental Sciences    Fax +44 (0) 1603 507784
     University of East Anglia
     Norwich                          Email    p.jones@uea.ac.uk
     NR4 7TJ
     UK
     ------------------------------------------------------------------------
     ----

   Prof. Phil Jones
   Climatic Research Unit        Telephone +44 (0) 1603 592090
   School of Environmental Sciences    Fax +44 (0) 1603 507784
   University of East Anglia
   Norwich                          Email    p.jones@uea.ac.uk
   NR4 7TJ
   UK
   ----------------------------------------------------------------------------

