date: Tue, 28 Jul 2009 16:10:39 +0100
from: "Palmer Dave Mr \(LIB\)" <David.Palmer@uea.ac.uk>
subject: FOI/EIR requests - Strategy
to: "Colam-French Jonathan Mr \(ISD\)" <s119@uea.ac.uk>, "Jones Philip Prof \(ENV\)" <P.Jones@uea.ac.uk>, "Mcgarvie Michael Mr \(ACAD\)" <k364@uea.ac.uk>, "Ogden Annie Ms \(MAC\)" <k319@uea.ac.uk>

   Folks,
   Just to summarise our approach to the various requests we have received to date that we
   have agreed:

   A. 'Country' requests
           1. Respond to Montford request as normally - cite s.21, information available (see
   point 2)
           2. Place any/all agreements (or links thereto - Met Office) on the CRU website
           3. Acknowledge & respond to all 44? Country requests by citing s.21 and pointing
   them to the CRU website

   B. Data requests
           1. Acknowledge requests
           2. Deal with as per normal, cite Reg. 12(5)(f) re agreements and Reg. 12(4)(b)
   'manifestly unreasonable' on the grounds that the data is already available publicly via
   the ClimateAudit.org website, and note  that a format of the data (gridded) already is
   publicly available

           3. Note that raw data is available from the Met Office and other national weather
   services (also goes to 'manifestly unreasonable')

   .
   C. McIntyre appeal
           1. Maintain position regarding Reg 12(5)(f) re confidentiality agreements and point
   him to published versions on website

           2. Add 'manifestly unreasonable' on basis that he already has the requested
   information in his possession & is also available elsewhere

           3. Handle as per published protocols with initial 'informal' approach, followed by
   review by JCF

   D. 'Other' requests
           1. Acknowledge requests
           2. Deal with as usual, citing whatever section is appropriate above to the
   requested information

   E. General points
           1. Interaction with any media to be handled by Press Office
           2. Approval of transfer to Georgia Tech would be good to find
           3. We are NOT citing s.14 for the 'country' requests
           4. Estimated time to locate ALL agreements regarding data transfer is within the 18
   hour appropriate limit
           5. Any correspondence to go out will be circulated prior to transmission

   I hope I have captured what was agreed - please comment if your understanding is different
   than mine

   Cheers, Dave
   ____________________________
   David Palmer
   Information Policy & Compliance Manager
   University of East Anglia
   Norwich, England
   NR4 7TJ

   Information Services
   Tel: +44 (0)1603 593523
   Fax: +44 (0)1603 591010
