date: Mon, 20 Aug 2007 09:44:12 +0100
from: "Meardon Fiona Miss \(RBS\)" <F.Meardon@uea.ac.uk>
subject: FW: Proposed Renewal of U.S. Department of Energy Grant No.
to: "Jones Philip Prof \(ENV\)" <P.Jones@uea.ac.uk>, "Darch Janice Dr \(SCI\)" <J.Darch@uea.ac.uk>

   Dear Phil and Janice



   I've received some further queries from Michael Hill at US DoE which are below.



   I should be able to work out point 1 (but please let me know if there's anything you think
   I need to know or which will be helpful) but I do need your input for point 2 please.



   I'll need to refer point 3 elsewhere but, unfortunately, I think the key two people are on
   leave till next week.



   with best wishes



   Fiona



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     ______________________________________________________________________________________

   From: Hill, Michael [mailto:Michael.Hill@ch.doe.gov]
   Sent: Saturday, August 18, 2007 8:28 PM
   To: Meardon Fiona Miss (RBS)
   Subject: RE: Proposed Renewal of U.S. Department of Energy Grant No. DE-FG02-98ER62601
   (Phil Jones' Project - UEA Ref R14702)

   Hi Fiona,


   I have reviewed what you have submitted in full.  Upon this review, I've determined I still
   need you to address the following:


    1. Please briefly explain why Haylock's salary rate increases so much between years:
       13.6% from year one to two and 7.1% from year two to year three.  It appears to be more
       than just a cost-of-living inflation adjustment.  For example, is a promotion expected?
    2. Publication Costs - you indicate that these are based on past years' charges and an
       assumption of a similar number.  But the amounts are significantly higher than you
       budgeted in past years for this project.  You've budgeted between $6,000 USD and $8,000
       USD for the next three years.  For the previous three years you budgeted between $4,000
       and $4,400.  It is recognized that changes in the exchange rate might account for about
       10% of the 60% increase and inflation might count for another 10%.  By why is the
       increase so much?  What changes in the project are leading to the increased estimate?
    3. Indirect Costs - I am now satisfied that your costs appear to be based on a nationally
       approved indirect costing system.  But I still cannot tell at all what percentages were
       applied to what bases to come up with the amount that you included in the DOE budgets.
        For instance, how did you calculate $82,794 for year one.  Please explain the math for
       each of the three years and show how these calculations relate to the information you
       provided me on July 20^th.


   If you can adequately address these three items, we should be about ready to award the
   modification to the grant.


   Thanks,


   Michael D. Hill

   Contract Specialist

   U.S. Department of Energy

   Chicago Operations Office (ACQ)

   9800 South Cass Avenue

   Argonne, IL  60439

   Phone:  (630) 252-2338

   Fax:  (630) 252-5045

   e-mail:  michael.hill@ch.doe.gov


   ___________________________________________________________________________________________

   From: Meardon Fiona Miss (RBS) [mailto:F.Meardon@uea.ac.uk]
   Sent: Friday, August 17, 2007 9:19 AM
   To: Hill, Michael
   Cc: Jones Philip Prof (ENV); Darch Janice Dr (SCI)
   Subject: RE: Proposed Renewal of U.S. Department of Energy Grant No. DE-FG02-98ER62601
   (Phil Jones' Project - UEA Ref R14702)


   Dear Michael


   I'd be grateful if you could give me an idea when we may hear regarding the renewal of this
   project as I am concerned that time is passing and that delays will impact on the project.


   Please note that the UEA will be shut on 27 August for a public holiday and I will be out
   of the office for the rest of that week.


   with thanks


   Fiona

