date: Fri, 04 Feb 2005 15:40:45 -0700
from: Jerry Meehl <meehl@ucar.edu>
subject: IPCC model analysis workshop
to: ipcc_subprojects@jetta.llnl.gov, mlatif@ifm.uni-kiel.de, Ron Stouffer <Ronald.Stouffer@noaa.gov>, covey1@llnl.gov, meehl@ucar.edu, john.f.mitchell@metoffice.com, gates5@llnl.gov, avillwock@ifm.uni-kiel.de, B.McAvaney@bom.gov.au, Satyan_V@gateway.wmo.ch, bader2@llnl.gov, cmsaw@joss.ucar.edu, wg1-ar4-ch10@joss.ucar.edu, Jim Hurrell <jhurrell@cgd.ucar.edu>, Dave Gutzler <gutzler@unm.edu>, Lisa Goddard <goddard@iri.columbia.edu>, David Legler <legler@usclivar.org>, "Fein, Jay S." <jfein@nsf.gov>, David Legler <legler@usclivar.org>, Jay McCreary <jay@hawaii.edu>, Sally Conlon <sconlon@hawaii.edu>, Stephanie Shearer <shearer@cgd.ucar.edu>

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February 4, 2005

Dear analysts and attendees,

Notewe are sending this message to several email alias lists, so if you 
receive it more than once we apologize--

Attached is a draft agenda for the Workshop on Analyses of Climate Model 
Simulations for the IPCC AR4 to be held in Hawaii workshop 1-4 March, 
2005.  This agenda was put together by the organizing committee (Gerald 
Meehl, chair; Lisa Goddard, Dave Gutzler and Jim Hurrell) and approved 
at the US CLIVAR SSC meeting last week in Miami.

Since we had such an overwhelming response for the workshop (around 125 
presentations), we have decided to have a 
"short-oral-presentation/poster-presentation" workshop.  Therefore, all 
the presentations will have a short oral presentation (about 3 minutes 
each) in plenary, followed by the poster discussion.  There will be 7 
half day sessions with this format (total 3.5 days) with about 15-20 
presentations in each session.

Also attached is a list of presentations with a session number for each. 
  Sessions 1 and 2 will be on March 1; sessions 3 and 4 on March 2; 
sessions 5 and 6 on March 3;  and session 7 on March 4.  Please take 
note of the day and time of the session to which you have been assigned.

These sessions were divided roughly by topic, but not strictly so. 
Therefore, you may feel you are in the wrong session, but since these 
are mostly discussion sessions, it is not crucial as to which session 
your presentation will appear.  If we have missed a presentation, or if 
you see other errors, please let me know as soon as possible and we can 
revise the agenda.

There will be three invited talks of general interest:  Susan Solomon 
will speak about the IPCC process and schedule; Karl Taylor about the 
PCMDI IPCC model data archive; and  Thomas Stocker regarding where 
results from the workshop will fit in to the IPCC AR4.  There will be 
lead authors or coordinating lead authors present from five of the 
chapters of the AR4.  These lead authors will play a key role in 
evaluating and compiling the results for their respective chapters.  A 
discussion session will occur after session 7 on the morning of March 4 
where workshop participants will have a chance to hear from and discuss 
with the lead authors regarding a synthesis of the results from the 
workshop.

  Instructions to presenters:

1.	Each presenter will be given three minutes in plenary to present a 
brief summary of important conclusions from their analyses.  We suggest 
you prepare *one* overhead transparency which summarizes either the main 
points from your study, or one key figure.  This is intended to briefly 
introduce your poster presentation, and not be a comprehensive summary. 
  We intend to adhere strictly to the 3 minute time limit for each 
presenter, with a warning at 2.5 minutes and a must end at the 3 
minute mark.
2.	Presenters must put up their posters immediately prior to their 
session, and take them down immediately afterwards to clear the way for 
the next session.  Dimensions of the mounting boards are 46 (115 cm) 
wide,  by 63 (158 cm) tall.  If necessary, the poster can hang down 
below the bottom of the mounting board an additional 7 (18 cm).
3.	It is important for the IPCC lead authors to have an electronic 
record of results presented to assist them in beginning to assess the 
results for the AR4.   Therefore, we request presenters also prepare an 
electronic version that can be posted on the IPCC web site.  You can 
either email your powerpoint presentation to Scott Longmore prior to the 
workshop (longmore@ucar.edu) or bring your talk on CD or memory stick to 
transfer to his laptop during the workshop.
4.	A workshop report will be posted on the IPCC web site after the 
workshop.  It will contain the abstracts from the presentations and a 
brief summary of the workshop.

Recall that this workshop is very important for you to inform the IPCC 
AR4 lead authors regarding your results that you want assessed for the 
AR4.  However, this is not the final step.  To be included for 
assessment, papers describing your results must be submitted to 
peer-reviewed journals by May, 2005, and accepted for publication by 
December, 2005.

We are aware of the difficulties some of you have had in downloading 
enough data from the archive at PCMDI to begin your analyses. 
Therefore, even preliminary results or status updates are important to 
present at the workshop.  Also be aware that there is more model data 
appearing on the PCMDI web site daily.  It is crucial that, after the 
workshop and before you submit your final papers to journals, you 
include as much data from as many models as possible.  Modeling groups 
have worked very hard and they have committed considerable resources to 
run their models for these analyses, so its vital that you include them 
in your papers.  We will be discussing these issues further at the workshop.

Thanks to all of you for agreeing to participate in this important 
workshop, and we look forward to a stimulating and productive four days 
in Hawaii!

Best regards,

Jerry Meehl (for the WGCM Climate Simulation Panel
and the International Workshop on IPCC Model Analysis Organizing Committee)



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