cc: Satyan_V@gateway.wmo.ch
date: Fri, 22 Apr 2005 15:16:17 -0600
from: Jerry Meehl <meehl@ucar.edu>
subject: [Cmsaw] May 1 deadline
to: ipcc_subprojects@pcmdi.llnl.gov, cmsaw@joss.ucar.edu

Content-Type: text/plain; charset=windows-1252; format=flowed
X-MIME-Autoconverted: from 8bit to quoted-printable by thunder.joss.ucar.edu id j3MLGVYO014404

<x-flowed>
--the text of this message is also included as an msword attachment to 
this email;  we apologize if you receive this message more than once 
since we are sending it to several different email alias lists--

April 22, 2005

Message regarding May 1, 2005, deadline for papers to be assessed for 
the IPCC AR4

As you all know, it was stated at the Hawaii workshop in March that for 
your papers to be assessed in the IPCC AR4, the IPCC WG1 deadline for 
manuscripts to be submitted to peer-reviewed journals was May 1, 2005. 
Recently, a number of you have been asking about that deadline, and 
pointing out the difficulties, both logistical and scientific, in 
actually meeting it.

Recall that the May 1 deadline was put in place to ensure that your 
papers could be adequately discussed and assessed by the lead authors at 
the upcoming Beijing meeting in early May.  This is still a key 
consideration.  However, the concern that inadequate, partially 
completed papers could be submitted before May 1 simply to meet that 
deadline, or that there could be important relevant work very close but 
not quite completed before May 1, has made more compelling the argument 
to seek the maximum flexibility while still conforming to the needs and 
rules of the Assessment Process.

Therefore, though you are still encouraged to submit papers prior to May 
1, papers submitted any time during the month of May are now eligible 
for assessment.  However, if you cant meet the May 1 deadline with a 
completed manuscript, you are encouraged to send preliminary drafts of 
your papers to the appropriate lead authors so that they have something 
in hand to discuss in Beijing.   Then, on submission of a final 
manuscript in May, please proceed with the recommendations made in 
Hawaii (summarized at 
http://www-pcmdi.llnl.gov/ipcc/info_for_analysts.php) to send copies to 
the WG1 TSU as well as appropriate Lead Author contacts.

Please be advised that for citation in the AR4, papers need to be in 
press no later than December 15, 2005.  This is dictated by the need for 
full clarity as to what papers can actually be included in the AR4 for 
the official Government review.  Therefore there is a certain trade-off 
regarding the May deadline in that you have to consider the length of 
time required to go through the review process.  The longer you wait in 
May before submitting a paper, the closer you will be cutting the 
December deadline for your papers to be accepted.

We thank those of you who have already submitted papers, and we look 
forward to more to come before May 1, and then on through the month of May.

Best regards,

Jerry Meehl (for the WGCM Climate Simulation Panel in consultation with 
Susan Solomon and Thomas Stocker)






</x-flowed>

Attachment Converted: "c:\documents and settings\tim osborn\my documents\eudora\attach\Deadline.update.doc"
_______________________________________________
Cmsaw mailing list
Cmsaw@joss.ucar.edu
http://www.joss.ucar.edu/mailman/listinfo/cmsaw

