date: Fri, 30 Sep 2005 15:29:54 -0600
from: IPCC-WG1 <ipcc-wg1@al.noaa.gov>
subject: [Wg1-ar4-las] Review process information
to: wg1-ar4-las@joss.ucar.edu

   Dear Lead Authors,
   Thanks for your very hard work in producing the First Order Draft of the WG1 AR4, which is
   now under expert review.    We are tremendously impressed with the drafts and look forward
   to discussing the material with you.

   Following some recent events regarding use of the unpublished material cited in the FOD
   that is being made available to reviewers through the generosity of other kind colleagues,
   we would like to summarize here some aspects of the IPCC procedure that should be clearly
   understood by authors and reviewers alike.

   As per IPCC procedures, unpublished "materials referenced" in the draft chapters are being
   provided to the reviewers.  This is done only on the strict condition that none of these
   may be quoted, cited, or distributed without the prior consent of the original authors in
   each case.  Reviewers have been clearly informed of these provisions.

   "Materials referenced" is unambiguously defined by the list of such "references" given at
   the end of each chapter.  It does not extend beyond those cited references to such material
   as datasets, computer codes, or other sources of information that those papers may
   themselves cite or use.   Please be advised that it is inappropriate for reviewers to cite
   their acting as reviewers in the IPCC process as entitling them to access to such
   additional  information from us, from you, or from the authors of cited papers.

   Our review web site also makes it very clear that access to unpublished material for the
   purposes of the IPCC review does not imply any role in reviewing those papers that have
   been submitted to peer reviewed journals. The IPCC process can not supercede or alter the
   practices related to scientific review of papers followed by individual scientific
   journals. If you become aware of any attempts to use access to unpublished material to
   influence its publication in any way please inform the TSU immediately.

   Please also be advised that all IPCC reviewer comments are to be submitted through the
   written review procedures, and must be collected and archived by the TSU.  This is
   essential to meet the need for a formal process that is open and transparent. Thus the IPCC
   review process cannot operate via email exchanges among individuals.
   Reviewers were given information on how to access the WG1 web site, where they can upload
   their forms containing any comments. If they have technical difficulties they have been
   advised to contact the TSU.

   Lead Authors have no obligation to enter into communication with reviewers and there should
   be no need to do so. While we recognize that this is an area in which you may have to make
   your own judgments, we would suggest that you be cautious in your own interests and those
   of the IPCC. If you receive emails or other communications from reviewers you may wish to
   indicate that dialogue with individual reviewers during the review and drafting process
   could compromise the requirements for transparency in the IPCC review process, and that
   reviewers should provide all comments in the standard way to the TSU.

   We hope this information is helpful to you.  Thanks again and we look forward to seeing you
   in New Zealand in a few months.

   Yours sincerely,

   Susan Solomon and Martin Manning

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