date: Fri, 24 Aug 2007 10:50:22 +0100
from: "Meardon Fiona Miss \(RBS\)" <F.Meardon@uea.ac.uk>
subject: RE: FW: Proposed Renewal of U.S. Department of Energy Grant  No.
to: "Jones Philip Prof \(ENV\)" <P.Jones@uea.ac.uk>

   Hi Phil



   I've heard from Michael advising that he has to refer this to someone else to see if the
   information we have provided is now sufficient.  He knows we have provided as much
   information as we can but, unfortunately, it's a case of two completely different sets of
   systems/requirements/information not matching up with each other and he needs to refer to
   someone with the authority to accept in these circumstances.



   I have not mentioned that Malcolm Haylock has left but just explained there was promotion
   plus annual increments, move to National Framework, etc, and Michael seems to have accepted
   that as he hasn't queried it.  I didn't want to throw another complication into the mix at
   the moment by mentioning Malcolm had left and it's something we can go back to.



   thanks for the offer to help Sue if needed - I have mentioned it to her.



   regards



   Fiona



   =-=-=-==-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=
   Fiona Meardon
   (working hours 0830 to 1630, Mon-Fri)
   Research Contracts Associate,
   Research & Business Services,
   University of East Anglia, Norwich  NR4 7TJ
   phone 01603 591479, fax 01603 591550
   email f.meardon@uea.ac.uk
   web [1]http://www.uea.ac.uk/business
   Please remember - when corresponding with RBS about a research project, be sure to include
   a project reference code, or the formal title.
   =-=-=-==-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=
   This email may contain privileged information. If you are not the intended recipient please
   notify the sender and delete all copies.
   Get research specific funding alerts by email, visit www.ResearchResearch.com


     ______________________________________________________________________________________

   From: Phil Jones [mailto:p.jones@uea.ac.uk]
   Sent: Thursday, August 23, 2007 4:06 PM
   To: Meardon Fiona Miss (RBS)
   Subject: Re: FW: Proposed Renewal of U.S. Department of Energy Grant No. DE-FG02-98ER62601
   (Phil Jones' Project - UEA Ref R14702)

      Fiona,
         I'm happy for you to continue to claim on the grant as you've
      always done. It doesn't affect me, so if reimbursement is fine
      with you and Sandra then it's fine with me. I, just like you,
      want to progress to the RGN1s and RGN2s.
         I'll leave it up to you to decide on cheques or bank-to-bank transfers.
          Tell Sue Steel I'm around next week if she wants any help with
      any more questions. Janice Darch will be away the next 2 weeks,
      so I'm the only person to help.
      Cheers
      Phil

     At 15:48 23/08/2007, you wrote:

     Hi Phil

     Michael Hill has asked about the way in which we wish to claim (which I'm taking as a
     good sign that we might finally be in sight of receiving some award paperwork) and
     Sandra Cater has advised that we have always used reimbursement and should continue to
     do so provided you agree.  Please could you confirm that you are happy to continue with
     reimbursement so that I can get back to him on this?

     Just to let you know that I have already responded to Michael regarding his other points
     and said that I'm looking to be able to progress the renewal.  I will not be here next
     week but Sue Steel has kindly agreed to caretake it in my absence and she knows that it
     needs to be resolved and will escalate things if Michael responds by seeking yet more
     clarification.

     with thanks and best wishes

     Fiona



     =-=-=-==-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=
     Fiona Meardon
     (working hours 0830 to 1630, Mon-Fri)
     Research Contracts Associate,
     Research & Business Services,
     University of East Anglia, Norwich  NR4 7TJ
     phone 01603 591479, fax 01603 591550
     email f.meardon@uea.ac.uk
     web [2]http://www.uea.ac.uk/business
     Please remember - when corresponding with RBS about a research project, be sure to
     include a project reference code, or the formal title.
     =-=-=-==-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=
     This email may contain privileged information. If you are not the intended recipient
     please notify the sender and delete all copies.
     Get research specific funding alerts by email, visit [3]www.ResearchResearch.com
       ___________________________________________________________________________________

     From: Hill, Michael [[4] mailto:Michael.Hill@ch.doe.gov]
     Sent: Saturday, August 18, 2007 8:48 PM
     To: Meardon Fiona Miss (RBS)
     Subject: RE: Proposed Renewal of U.S. Department of Energy Grant No. DE-FG02-98ER62601
     (Phil Jones' Project - UEA Ref R14702)
     One other thing:  Do continue to require payment in advance, or would reimbursement
     work?  If you do need advance, do you have a bank in the United States?  If so, we could
     enroll you our automated payment request system.

     Thanks,

     Mike
       ___________________________________________________________________________________

     From: Hill, Michael
     Sent: Saturday, August 18, 2007 2:28 PM
     To: 'Meardon Fiona Miss (RBS)'
     Subject: RE: Proposed Renewal of U.S. Department of Energy Grant No. DE-FG02-98ER62601
     (Phil Jones' Project - UEA Ref R14702)

     Hi Fiona,

     I have reviewed what you have submitted in full.  Upon this review, I've determined I
     still need you to address the following:

     1.       Please briefly explain why Haylock's salary rate increases so much between
     years:  13.6% from year one to two and 7.1% from year two to year three.  It appears to
     be more than just a cost-of-living inflation adjustment.  For example, is a promotion
     expected?
     2.       Publication Costs - you indicate that these are based on past years' charges
     and an assumption of a similar number.  But the amounts are significantly higher than
     you budgeted in past years for this project.  You've budgeted between $6,000 USD and
     $8,000 USD for the next three years.  For the previous three years you budgeted between
     $4,000 and $4,400.  It is recognized that changes in the exchange rate might account for
     about 10% of the 60% increase and inflation might count for another 10%.  By why is the
     increase so much?  What changes in the project are leading to the increased estimate?
     3.       Indirect Costs - I am now satisfied that your costs appear to be based on a
     nationally approved indirect costing system.  But I still cannot tell at all what
     percentages were applied to what bases to come up with the amount that you included in
     the DOE budgets.  For instance, how did you calculate $82,794 for year one.  Please
     explain the math for each of the three years and show how these calculations relate to
     the information you provided me on July 20^th.

     If you can adequately address these three items, we should be about ready to award the
     modification to the grant.

     Thanks,

     Michael D. Hill
     Contract Specialist
     U.S. Department of Energy
     Chicago Operations Office (ACQ)
     9800 South Cass Avenue
     Argonne, IL  60439
     Phone:  (630) 252-2338
     Fax:  (630) 252-5045
     e-mail:  michael.hill@ch.doe.gov

       ___________________________________________________________________________________

     From: Meardon Fiona Miss (RBS) [[5] mailto:F.Meardon@uea.ac.uk]
     Sent: Friday, August 17, 2007 9:19 AM
     To: Hill, Michael
     Cc: Jones Philip Prof (ENV); Darch Janice Dr (SCI)
     Subject: RE: Proposed Renewal of U.S. Department of Energy Grant No. DE-FG02-98ER62601
     (Phil Jones' Project - UEA Ref R14702)

     Dear Michael

     I'd be grateful if you could give me an idea when we may hear regarding the renewal of
     this project as I am concerned that time is passing and that delays will impact on the
     project.

     Please note that the UEA will be shut on 27 August for a public holiday and I will be
     out of the office for the rest of that week.

     with thanks

     Fiona


     Prof. Phil Jones
     Climatic Research Unit        Telephone +44 (0) 1603 592090
     School of Environmental Sciences    Fax +44 (0) 1603 507784
     University of East Anglia
     Norwich                          Email    p.jones@uea.ac.uk
     NR4 7TJ
     UK
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