date: Wed Jul 29 15:57:32 2009
from: Phil Jones <p.jones@uea.ac.uk>
subject: FW: FOI/EIR requests - Strategy - Next Steps
to: "Thorne, Peter (Climate Research)" <peter.thorne@metoffice.gov.uk>

    Peter,
       We're working on some web text here. It will have in more than Dave has said in the
    attached. So don't read this yet. I'll send it down once Tim has had a look through.
       The issue now is #3 in the attached - PDJ to seek retrospective permission from
    the Met Office for the release of the data to Georgia Tech.
    Now I know this is sort of my data. I don't know who you'd ask
    or if you should anyway. What they were sent was everything 30N to 30S (roughly),
    so this includes some British Islands like St Helena and some in the Pacific.
    I guess I could say these are OK as they covered by WMO Res 40. It would
    appear from looking at the NERC/MO agreement (see link) on the BADC site that this
    doesn't seem to be being followed in the UK.
    [1]http://badc.nerc.ac.uk/data/surface/met-nerc_agreement.html
    When we need it Mike will set up what you suggest - a special ftp site just
    for the two of us (CRU and MOHC).
    Cheers
    Phil

     Subject: FW: FOI/EIR requests - Strategy - Next Steps
     Date: Wed, 29 Jul 2009 15:24:25 +0100
     X-MS-Has-Attach: yes
     X-MS-TNEF-Correlator:
     Thread-Topic: FOI/EIR requests - Strategy - Next Steps
     Thread-Index: AcoPlZFPSgyLgEyLQXGmeHZi7MdsWQAwm6Dg
     From: "Palmer Dave Mr \(LIB\)" <David.Palmer@uea.ac.uk>
     To: "Colam-French Jonathan Mr \(ISD\)" <s119@uea.ac.uk>,
             "Jones Philip Prof \(ENV\)" <P.Jones@uea.ac.uk>,
             "Ogden Annie Ms \(MAC\)" <k319@uea.ac.uk>,
             "Mcgarvie Michael Mr \(ACAD\)" <k364@uea.ac.uk>
     Folks,
     Further to the memo below, Jonathan sent me his summary of our approach and asked me to
     comment and pass onto you.
     There are a couple of 'comments' that I have inserted that I'd appreciate input on,
     particularly from Phil.
     Hope this helps us to move forward
     Cheers, Dave
     <<Next actions - summary (DP_rev).doc>>
     ______________________________________________
     From:  Palmer Dave Mr (LIB)
     Sent:  Tuesday, July 28, 2009 4:11 PM
     To:    Colam-French Jonathan Mr (ISD); Jones Philip Prof (ENV); Mcgarvie Michael Mr
     (ACAD); Ogden Annie Ms (MAC)
     Subject:       FOI/EIR requests - Strategy
     Folks,
     Just to summarise our approach to the various requests we have received to date that we
     have agreed:
     A. 'Country' requests
             1. Respond to Montford request as normally - cite s.21, information available
     (see point 2)
             2. Place any/all agreements (or links thereto - Met Office) on the CRU website
             3. Acknowledge & respond to all 44? Country requests by citing s.21 and pointing
     them to the CRU website
     B. Data requests
             1. Acknowledge requests
             2. Deal with as per normal, cite Reg. 12(5)(f) re agreements and Reg. 12(4)(b)
     'manifestly unreasonable' on the grounds that the data is already available publicly via
     the ClimateAudit.org website, and note  that a format of the data (gridded) already is
     publicly available
             3. Note that raw data is available from the Met Office and other national
     weather services (also goes to 'manifestly unreasonable')
     .
     C. McIntyre appeal
             1. Maintain position regarding Reg 12(5)(f) re confidentiality agreements and
     point him to published versions on website
             2. Add 'manifestly unreasonable' on basis that he already has the requested
     information in his possession & is also available elsewhere
             3. Handle as per published protocols with initial 'informal' approach, followed
     by review by JCF
     D. 'Other' requests
             1. Acknowledge requests
             2. Deal with as usual, citing whatever section is appropriate above to the
     requested information
     E. General points
             1. Interaction with any media to be handled by Press Office
             2. Approval of transfer to Georgia Tech would be good to find
             3. We are NOT citing s.14 for the 'country' requests
             4. Estimated time to locate ALL agreements regarding data transfer is within the
     18 hour appropriate limit
             5. Any correspondence to go out will be circulated prior to transmission
     I hope I have captured what was agreed - please comment if your understanding is
     different than mine
     Cheers, Dave
     ____________________________
     David Palmer
     Information Policy & Compliance Manager
     University of East Anglia
     Norwich, England
     NR4 7TJ
     Information Services
     Tel: +44 (0)1603 593523
     Fax: +44 (0)1603 591010

   Prof. Phil Jones
   Climatic Research Unit        Telephone +44 (0) 1603 592090
   School of Environmental Sciences    Fax +44 (0) 1603 507784
   University of East Anglia
   Norwich                          Email    p.jones@uea.ac.uk
   NR4 7TJ
   UK
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